We are seeking an organized and efficient Studio Manager to join our team. This role involves managing various office tasks, bookkeeping responsibilities, administrative support, and ensuring the smooth functioning of daily operations. The ideal candidate will possess excellent organizational, communication, and multitasking skills.
Manage day-to-day office facilities and ensure well-organized workspace.
Procure and maintain office supplies and equipment as needed.
Organize staff events
Managing external IT agencies in instances of outages, faults, errors or in any other situation that effects business continuity
Bookkeeping and Financial Support:
Attend monthly invoicing meetings and prepare accurate invoices for clients.
Follow up on late payments and send out statements to clients.
Resolve any invoicing issues and update the system accordingly.
Code entries in Xero and set up payments for authorisation.
Setup monthly payroll and ensure all tax payments are setup to meet our obligations.
Send out agreements and contracts to clients and follow up to ensure timely completion.
Maintain the ERP and database, keeping records up-to-date and accurate.
Assist with setting up the monthly payroll for employees.
Manage software subscriptions and ensure timely renewals.
Organize travel arrangements as required.
Answer incoming office phone calls and redirect them appropriately.
Manage the office email and respond to inquiries promptly.
Provide secretarial support to the Director.
Marketing and Operational Support:
Provide operational support as needed to various departments.
Collaborate with team members to improve processes and workflow
Provide project support for internal operational and marketing projects.
Support Marketing Manager with website management and social media
Proven experience in office management, bookkeeping, administrative,
and secretarial support roles.
Strong proficiency in bookkeeping software (e.g., Xero) and Microsoft
Knowledge of ERP systems and database management.
Excellent organizational and time-management skills.
Strong attention to detail and ability to maintain accurate records.
Effective communication and interpersonal skills.
Ability to multitask and prioritize tasks effectively.
Familiarity with payroll processing and financial reporting.
Vibrant, collaborative culture with a strong sense of purpose
Flex working, all team members provided with laptop and freedom to WFH as often as you like